La Crosse Public Library Mail Merge page 1
How to Use Mail Merge to Create Mailing Labels in Word
From: https://support.microsoft.com/en-us/kb/294684 (edited for clarity)
This article describes how to use the Mail Merge feature in Microsoft Word to create labels. A mail merge
involves merging a main document with a data source.
A main document contains the text and other items that remain the same in each label. A data source
contains the information that changes in each label, such as the name and address of each recipient.
Merge fields that you insert into the main document instruct Word where to print information from the
data source. When you perform the mail merge, Word replaces merge fields in the main document with
information from the data source. Each row (or record) in the data source produces an individual label.
Create an address book spreadsheet in Excel. This is your data source. It is helpful to have
information in separate columns to easily sort, filter, etc.
Create the mailing label document
Start a new document to create new labels, or open an existing document that you used
previously to merge labels.
Microsoft Office Word 2007 or later versions of Word
On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard. This will
open a set of directions on the right side of the screen that we will be following.
1. Under Select document type, click Labels, and then click Next: Starting Document. (way at the
bottom right of the screen)
2. Under Select starting document, click Change document layout.
Click Label options. The Label
Options dialog box appears. Select
the type of printer (page printers),
the label vendor, and the product
number. If you are using a custom
label, click Details, and then type
the size of the label. Click OK after
completing.
Click Next: Select Recipients.